Personal Assistant to the Head of the Industry Program

Posted 5 months ago

We are seeking a team-orientated, highly motivated, dependable, and enthusiastic Personal Assistant to the Head of the Industry Program to join our growing international team

The main duties for this position are to supporting the daily activities of the Head of Industry Program and the publication activities of the company.


  • Literature search for the preparation of project proposals
  • Assist with elaborating scientific data and preparing figures for manuscripts
  • Preparation of files for internal meetings
  • Preparing offers for clients
  • Assist with the preparation of scientific material, including flyers and content for the homepage
  • Assist with project structuring
  • Presentations preparation
  • Meeting/conference preparation
  • Filing and retrieving corporate records, documents, and reports
  • Correspondence and agenda organization
  • Making travel arrangements
    Accurately recording minutes from meetings

Knowledge (incl. qualifications)

  • Completed training as Master of Science or PhD
  • English native speaker level (proficiency also in German is an advantage)
  • Knowledge of Skin and/or Hair Research will be an advantage
  • Independent, result-oriented, and pro-active way of working, combined with a strong sense of responsibility
  • Capable to work independently & to deliver on tight deadlines
  • Commitment and responsible work in an open-minded international team
  • Excellent communication, organizational & networking skills

What we offer

  • Flexible working hours
  • Ability to work independently and as part of an international team
  • A competitive salary and a full training
  • Short communication channels and a collegial corporate culture

Type of contract

Part-time or full-time (please express your preference in your application e-mail), temporary with the possibility of extension, and ultimately permanent position.

Start Date

as soon as possible

Job Features

Job CategoryPersonal Assistant
Application For informal inquiries please contact Dr. Marta Bertolini, A complete application will include a Statement of Interest, CV, at least 2 recommendation letters, any additional training certificates, and a preference for a part- or full-time position. Please submit applications to addressed to Dr. Marta Bertolini with 'Personal Assistant' in the subject line. We thank all applicants, but only those selected for an interview will be contacted.